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Omicron Delta Kappa

Omicron Delta Kappa
  • About
    • Mission, Vision, and Values
      • Notable Members
      • Founders’ Day
    • Leading in the 21st Century: FY 2022-24 O∆K Strategic Plan
    • Fast Facts
    • Leadership
      • Board of Trustees
      • Emeriti Trustees
      • Student Advisory Board
      • Staff
    • Governance
      • 2023 Elections for Student and Faculty/Staff Trustees
      • Articles of Incorporation
      • National Bylaws
      • Governing Committees
      • Operating Committees
      • Omicron Delta Kappa Policies and Procedures
    • History of the Society
      • Our Founders
      • Toward a More Inclusive Society
      • Women in Omicron Delta Kappa
      • Former National Presidents, Foundation Presidents, and Board Chairs
      • Circle Installations
    • Commitment to Diversity and Equal Opportunity
  • Members
    • Prospective Members
    • Collegiate Members
    • Lifetime Members
      • Help Our Circles Thrive
      • Become a National Level Volunteer
      • Governance and Fundraising Volunteer Opportunities
      • OΔK Speakers Bureau
    • Member Benefits
    • Update Your O∆K Record
    • Read The Circle
  • Programs
    • Clay Leadership Development Grants
    • National Leadership Conference
      • 2023 National Leadership Conference
      • Past National Conventions
    • National Leadership Awards
    • Scholarships
    • National Day of Service
      • National Day of Service Report
      • 2021 National Day of Service Stories
    • Stone Ethical Leadership Challenge
    • Listen Up OΔK Leaders!
    • OΔK Speakers Bureau
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  • Circles
    • Find a Circle
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      • Dates and Deadlines
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      • Monthly Officer Updates Newsletter
      • Recruitment and Selection
      • Initiation
      • Branding, Templates, and Downloads
      • Circle Reports and Forms
      • Recognition and Awards
      • Webinars and Training
    • Resources to Promote Leadership Embracing Diversity, Equity, and Inclusivity
      • Glossary of Terms
      • Organizations Advocating for Social Justice
      • Publications Focused on Diversity, Equity, and Inclusivity
      • Websites Focused on Diversity, Equity, and Inclusivity
      • Circle Programming and Practices
    • Establish a New Circle
      • Extension Process
    • Contact Us
  • Shop
  • Donate
    • Give Now
    • The Campaign for Our Second Century
      • Campaign Giving Opportunities
      • Scholarships for Collegiate Members
      • Opportunity Fund (Gift of Membership)
      • Key Fund
      • Developing the Campus Leaders of Today
      • Collaborative Leadership Initiatives
      • Preservation, Renovation, and Expansion of National Headquarters
      • Campaign Initiatives Supported to Date
    • Ways to Give
      • Planned Giving
      • Charitable Gift Annuities
      • Heritage Society
    • Gift Acceptance Policies
    • Endowment Information
    • National Day of Giving
    • State Charitable Registration Disclosures

Circle Advisor Agreement

All circle advisors to sign and submit the agreement which outlines the duties and responsibilities of a circle advisor.  The agreement only needs to be signed once by the advisors for an institution.  New advisors should sign and submit the agreement as soon as they are appointed or elected to the role.

If you have any questions about the Circle Advisor Agreement or the process, please contact Dr. Timothy Reed, Vice President for Membership and Operations, tim@odk.org, (540) 458-4345.

- Step 1 of 4
Indicate the position in which you will serve.
Submit the name of the person you are replacing so we can update their record as well. If you are unsure, write "unsure" in the box.

Part 1: Circle Advisor Expectations

Circle Advisor Expectations

The following are general expectations of circle advisors. Each circle may determine which circle advisor is responsible for accomplishing or supervising each item listed here.


Membership
  • Ensure that the circle is initiating new members from all classes (student, faculty/staff, alumni, and honoris causa) on a regular basis no less than once per year
  • Assist the circle president in tapping new members, orienting, and training new members in the mission and vision of the Society
  • Ensure that all new members meet the Society’s high standards
  • Solicit input from the campus community when recruiting and selecting new members (e.g. nominations or recommendations from faculty or other university members)
  • Ensure that the circle submits the membership certificate forms to the OΔK National Headquarters in advance of an initiation ceremony in accordance with the governance procedures

  • Organizational
    • Serve a resource on OΔK’s national policies and procedures
    • Maintain files including circle minutes, membership records, and other documents
    • Ensure that OΔK is appropriately registered as a student organization on campus
    • Ensure that the circle meets on a regular basis, no less than twice per term in addition to the initiation ceremony
    • Facilitate communication between faculty/staff and student circle members
    • Ensure that the circle prepares and submits the circle’s annual report
    • Enhance awareness of OΔK on campus
    • Attend as many circle and executive meetings as possible

    • Programming

      • Facilitate the circle’s programs, such as service projects, leadership seminars, and campus activities
      • Encourage the circle to include alumni members in circle events as appropriate
      • Submit campus news for publication in the Society’s magazine, The Circle as appropriate

    • Fiscal
      • Ensure that all other financial obligations to the national headquarters, institution, and circle are settled in a timely manner
      • Ensure payment of the circle’s annual Institutional Membership fee (formerly affiliation fee) to OΔK National Headquarters each year
      • Ensure that all payments of the National Lifetime Membership Fee are paid prior to or within 30 days of an initiation
      • Assist the circle to find funding sources on campus

      As a circle advisor, I understand and will comply with the following:

      (Check each box to signify that you have read and agree to its contents.)

    Agreement

    As a circle advisor, I understand and will comply with the following:

    (Check each box to signify that you have read and agree to its contents.)

    I am a full-time or part-time employee of the institution where the circle I am serving is chartered. I agree that should I leave the institution for any reason, I relinquish all responsibilities and authority as a circle advisor of this circle.
    I must be an initiated member of Omicron Delta Kappa. If I am not a member at the time of my appointment or selection, I agree to be initiated within the first six months of my term as an advisor. Circle advisor fees are paid by the national organization.
    I will follow all OΔK policies and procedures and ensure that the circle remains active and in good standing with the Society at all times.
    I will participate in circle advisor training and seek assistance from the OΔK headquarters staff to ensure the proper operation of the circle.
    I will agree to use the Membership Management System (MMS) for access to applicant/member data. I further agree not to share my MMS credntials with any person or electronic system.
    I have read and understand the roles and responsibilities of a circle advisor as provided above and will endeavor to follow OΔK best practices at all times.
    As a circle advisor, I understand that is my responsibility to inform the Omicron Delta Kappa national headquarters, the circle, and my institution of employment when I leave the role of circle advisor. I will attempt to notify all parties no less than 60 days prior to my departure and assist with identifying and transitioning records and responsibilities to the individual assuming my advisor role. I understand my responsibilities if and when I leave my role as circle advisor.

    Part 3: Contact Information

    Dr., Ms., Mrs., Mr., Mx., etc. (not required)
    Please provide your title so we can address formal documents appropriately. (e.g., Professor of Chemistry, Director of Leadership Programs).
    Please provide your job title so we can address formal documents appropriately. (e.g., Program Manager, Director, etc.)
    Please provide your job title so we can address formal documents appropriately. (e.g., Program Manager, Director, etc.)
    (MM/YYYY) Provide the month and year you started in this position
    If you have a cvampus address please make sure you include any room numbers or other specific postal information for your campus.

    ODK Membership Information

    Have you ever served as an advisor to an OΔK circle?
    List the name of any circles for which you served as an advisor.
    Click or drag a file to this area to upload.
    Please include a copy of your current resume or curriculum vita.
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    FY 2022 Membership Numbers

    June 30, 2022

    New Members:
    Student Members – 5,996
    Faculty/Staff – 237
    Alumni – 55
    Honorary – 37

    Total = 6,325

    Circles Initiating = 195

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