Conclave Budget Planner

The Omicron Delta Kappa National Headquarters’ staff have generated the budget information below to assist with your planning to attend the 2019 Conclave.

Dates: March 29-30, 2019
Location: Charlotte, North Carolina
Hotel: Hilton Charlotte Executive Park
Airport: Charlotte Douglas International Airport (CLT)
Interstates: I-77 and I-85

Hotel Charges: Omicron Delta Kappa will pay the hotel cost for one night (Friday, March 29) at the double-occupancy rate. Those individuals wishing to have a single room or staying a second night will incur additional charges.

Meal Costs: Omicron Delta Kappa will provide three meals and one snack break during the conclave.  Meals will include dinner on Friday, and breakfast, snack, and boxed lunch on Saturday. All other meals will need to be paid for by the delegate or circle.

We estimate the cost to the delegate or circle to be approximately $350 for transportation and meals in transit.

Conclave Expense Table

 Delegate - Air (2)Delegate - Auto (3)
Paid by ODK
Hotel - Double Occupancy, 1 night (Friday, March 29)$0$0
Meals Provided:
Friday - Dinner
Saturday - Breakfast, Snack, Boxed Lunch
Parking$20 (at home airport)$0
Paid by Delegate
Travel Meals (Friday & Saturday) (1)$56$56
Travel $280$270
Local Ground Transportation (4)$30$0
Hotel - Extra night (Saturday, March 30) includes taxes and fees$140$140
Hotel - Single Occupancy (50% of double room rate)$70$70

(1) Based on GSA federal per diem rates for Charlotte, North Carolina.
(2) Based on current average price flights from Chicago, Newark, Atlanta, St. Louis, and Orlando.
(3) Based on 500 miles round trip @ $.54/mile.
(4) To avoid taxi fees, there is a free shuttle from and to the airport provided by the hotel.