Circle Advisor Agreement

The following are general expectations of circle advisors. Each circle may determine which circle advisor is responsible for accomplishing or supervising each item listed here.

• Ensure that the circle is initiating new members from all classes (student, faculty/staff, alumni, and honoris causa) on a regular basis no less than once per year
• Assist the circle president in tapping new members, orienting, and training new members in the mission and vision of the Society
• Ensure that all new members meet the Society’s high standards
• Solicit input from the campus community when recruiting and selecting new members (e.g. nominations or recommendations from faculty or other university members)
• Ensure that the circle submits the membership certificate forms to the OΔK National Headquarters in advance of an initiation ceremony in accordance with the governance procedures

• Serve a resource on OΔK’s national policies and procedures
• Maintain files including circle minutes, membership records, and other documents
• Ensure that OΔK is appropriately registered as a student organization on campus
• Ensure that the circle meets on a regular basis, no less than twice per term in addition to the initiation ceremony
• Facilitate communication between faculty/staff and student circle members
• Ensure that the circle prepares and submits the circle’s annual report
• Enhance awareness of OΔK on campus
• Attend as many circle and executive meetings as possible

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Programming

• Facilitate the circle’s programs, such as service projects, leadership seminars, and campus activities
• Encourage the circle to include alumni members in circle events as appropriate
• Submit campus news for publication in the Society’s magazine, The Circle as appropriate

• Ensure that all other financial obligations to the national headquarters, institution, and circle are settled in a timely manner
• Ensure payment of the circle’s annual Institutional Membership fee (formerly affiliation fee) to OΔK National Headquarters each year
• Ensure that all payments of the National Lifetime Membership Fee are paid prior to or within 30 days of an initiation
• Assist the circle to find funding sources on campus

As a circle advisor, I understand and will comply with the following:

(Check each box to signify that you have read and agree to its contents.)

As a circle advisor, I understand and will comply with the following:

(Check each box to signify that you have read and agree to its contents.)