Below are the recommended steps a circle should take to conduct a successful recruitment and initiation process.
Review the Membership Management System (MMS) Guide before you start your recruiting process in FY20-19-20. There have been a number of updates to the system this year.
- Gather the circle to determine expectations and rubric for evaluating applicants.
- Revise Circle custom fields on the National Leadership Honor Society Membership Form (requires officer login).
- Establish deadlines for the recruitment process, applications submission, applicant review and selection, tapping ceremony, National Lifetime Membership Fee payment, and initiation ceremony.
- Begin planning the Initiation Ceremony (circle templates).
- Distribute recruitment materials (emails and brochures).
- Request a list of potential, junior, senior and graduate members from the registrar or appropriate official.
- Send emails to potential members.
- Plan information sessions and invite potential members to meetings.
- Request nominations from faculty, staff, and alumni members.
- Ensure that all applicants complete the National Leadership Honor Society Membership Form.
- Complete the selection process according to national and circle bylaws.
- Log-in to the officer portal at membership.odk.org and review applicants.
- Accept or reject applicants based on the circle vote.
- Instruct accepted applicants to pay National Lifetime Membership Fees ($88) through online payment page or collect the funds so the circle can send the payment to the National Headquarters. [Note: the National Headquarters will not accept individual payments from applicants except through the online payment form.]
- Verify that all applicants have paid their fees.
- Submit the Membership Certificate Order Form through the Membership Management System portal. To be eligible for national awards, these orders must be submitted 14 days before the ceremony.
- Once you receive the initiation package, verify that all certificates and pins have been received. Contact the National Headquarters if there is anything else you need.
- After the ceremony, if there are any members who were not initiated, contact the National Headquarters about special ceremonies or the return process.
The Initiation Ceremony is a significant day in the life of the Circle and of every initiated member.
- Make it formal. The more reverence given the ceremony, the more important the members feel.
- Make it public. OΔK ceremonies are never secret. Invite the campus. Specifically, invite senior administrators and faculty to participate. Invite family and friends of the initiates. This should be a public celebration of leadership.
- Make it memorable. Including an important speaker, inducting well-known institutional members as honoris causa, and creating a tradition that is unique to your circle will make the event one that members, families, and guest remember for many years.
Congratulations on a successful membership recruitment and initiation process!