Privacy and Website Policy

This Privacy and Website Policy describes the types of personal information we obtain about individuals through the Services, how we may use the information, with whom we may share it, and the choices available regarding our use of the information. The Privacy and Website Policy also describes the measures we take to safeguard the personal information and how individuals can contact us about our privacy practices.

Information We Obtain

We obtain certain personal information in connection with the Services. The types of personal information we obtain include:

•  Contact information (such as name, email and postal address, and phone number);
• Information that you provide by filling in forms on our Websites. This includes information provided at the time of membership application, webinar registration, conference registration, or when requesting further information or services. We may also ask you for information when you report a problem with our Websites;
• Financial information that you provide, such as when making a donation, submitting a membership fee, or shopping for merchandise;
• Records and copies of your correspondence, if you contact us;
• Your search queries on the Websites; and
• Other information submitted by you.

Information We Obtain by Automated Means

When you interact with our Services, we obtain certain information by automated means, such as cookies, web server logs, web beacons, and other technologies. A “cookie” is a text file that websites send to a visitor’s computer or other Internet-connected device to uniquely identify the visitor’s browser or to store information or settings in the browser. A “web beacon,” also known as an Internet tag, pixel tag or clear GIF, links web pages to web servers and their cookies and may be used to transmit information collected through cookies back to a web server.

We may use these automated technologies to collect information about your equipment, browsing actions, and usage patterns. The information we obtain in this manner may include your device IP address, identifiers associated with your devices, types of devices connected to our services, web browser characteristics, device characteristics, language preferences, referring/exit pages, clickstream data, and dates and times of website visits. The information we collect through such technologies allows us to improve our Websites, and to deliver a better and more personalized service, by helping us to (1) understand how you use and interact with our Websites; (2) store information about your preferences, which may allow us to personalize your experience; (3) speed up your searches; (4) recognize you when you return to our Websites; and (5) otherwise manage and enhance our Websites.

Your browser may tell you how to be notified when you receive certain types of cookies or how to restrict or disable certain types of cookies. Please note, however, that without cookies you may not be able to use and enjoy all of the features of our online services. For mobile devices, you can manage how your device and browser share certain device data by adjusting the privacy and security settings on your mobile device. The Services are not designed to respond to “do not track” signals received from browsers.

How We Use the Information We Obtain

We may use the personal information we obtain about you to:

• Provide the Services;
• Provide you with information, products, or services that you request from us;
• Personalize your experience with the Websites;
• Notify you about changes to our Websites or any other products or services we offer or provide through it;
• Share with you, via our mailing list, updates about O∆K and special leadership education opportunities and other programming events in your area;
• Monitor website usage to help us improve our Services;
• Operate, evaluate, and improve our organization and services (including enhancing and improving our services; analyzing our services; managing our communications; performing data analytics; and performing accounting, auditing and other internal functions);
• Protect against, identify and prevent fraud, and other unlawful activity, claims, and other liabilities; and
• Comply with and enforce applicable legal requirements, relevant industry standards, contractual obligations and policies, including this Privacy Policy.

We also may use the information we collect about you in other ways for which we provide specific notice at the time of collection.

Third-Party Analytics Services

We also use third-party web analytics services on the Services, such as Google Analytics. The service providers that administer these services use automated technologies to help us analyze your use of the Websites. The information collected through these means (including IP address) may be disclosed to these analytics providers, and other relevant third parties who use the information to evaluate use of the Websites. To learn more about Google Analytics and how to opt out, please visit https: //www.google.com/intl/en/analytics/learn/privacy.html. We also subscribe to analytical services available through Blackbaud in the management of our donor and member database.

How We Share Your Information

We do not share personal information about you except as described in this Privacy and Website Policy.

We may share information with certain third parties that may offer products or services to our members. We also share personal information such as contact information and records of initiation date and circle with third-party publishers that assist Omicron Delta Kappa in producing its member directories. In addition, we share records of member circle and initiation date with a third party to recognize new initiates by providing this information to hometown newspapers. We also share member news about board appointments, scholarship selection, and awards with the same third-party communications program. If you wish that the Society not share your information with our third-party communications partner, email odknhdq@odk.org.

We also may share your personal information:

• With contractors, service providers, and other third parties we have retained to perform services for us or on our behalf (such as payment and wire transfer processing, customer support, and data analytics). We do not authorize these service providers to use or disclose the information except as necessary to perform services on our behalf or comply with legal requirements;
• To fulfill the purpose for which you provided it; and
• For any other purpose disclosed by us when you provide the information.

In addition, we may disclose personal information about you (1) if we are required to do so by law or legal process (such as a court order or subpoena); (2) in response to requests by government agencies, such as law enforcement authorities; (3) to establish, exercise or defend our legal rights; (4) when we believe disclosure is necessary or appropriate to prevent physical or other harm or financial loss; (5) in connection with an investigation of suspected or actual illegal activity; (6) if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of O∆K, our members or others; or (7) otherwise with your consent.

Text Messaging (SMS)

Omicron Delta Kappa utilizes SMS (text messaging) to communicate with members and clients on a person-to-person basis only. We use SMS to communicate with individuals who have individual business with our staff and those who have registered for specific programs and events. We use the mobile number you provided to us for this purpose. Omicron Delta Kappa does not share information gathered through SMS texts with third parties. Message frequency may vary. Message and Data Rates may apply. Recipients will be asked to Opt-in to text messages by replying “YES.” Call (540) 458-5336 to begin SMS messaging or complete the SMS Text Messaging Agreement. Recipients may opt-out at any time by replying STOP.”

Your Choices

We offer you certain choices in connection with the personal information we obtain about you. To update your preferences, limit the communications you receive from us, or submit a request, please contact us as specified in the How to Contact Us section of this Privacy and Website Policy. You may also unsubscribe from our email distribution list by clicking on the unsubscribe link within the emails you receive from us. To update or change your personal information, you may submit changes of information through the Update Your Contact Info form.

How We Protect Your Information

We maintain administrative, technical, and physical safeguards designed to protect personal information against accidental, unlawful or unauthorized destruction, loss, alteration, access, disclosure, or use.

Other Online Services and Third-Party Features

Our Services may provide links to, plug-ins of, or otherwise make accessible third-party materials such as websites, apps, services, content, or advertising. These online services and third-party features may operate independently from us. The privacy practices of the relevant third parties, including details on the information they may collect about you, is subject to the privacy statements of these parties, which we strongly suggest you review. We are not responsible for the privacy practices of other parties.

Children’s Personal Information

The Services are directed toward a general audience and are not directed to children under 13 years of age. We do not knowingly collect or use information from children under 13 obtained through the Services, and no one under age 13 may provide any information, personal or otherwise, to or on the Services. If you believe that a child under the age of 13 may have provided us with personal information, please contact us as specified in the How to Contact Us section of this Privacy Policy.

Notice to California Residents – Your California Privacy Rights

Subject to certain limits under California law, California residents may ask us to provide them with (1) a list of certain categories of personal information we have disclosed to third parties for their direct marketing purposes during the immediately preceding calendar year, and (2) the identity of those third parties. To make this request, California residents may contact us as specified in the How to Contact Us section below.

Updates to Our Privacy and Website Policy

This Privacy and Website Policy may be updated periodically and without prior notice to you to reflect changes in our personal information practices on the Services. We will indicate on the website when the policy was most recently updated.

How to Contact Us

To update your preferences, limit the communications you receive from us, or submit a request, or if you have any questions or comments about this Privacy and Website Policy, please email us at odknhdq@odk.org. For any questions about O∆K text messaging, please contact Timothy A. Reed, vice president for membership and operations, at tim@odk.org, (540) 458-5345. You may also send us a written request or inquiry to Omicron Delta Kappa, 224 McLaughlin Street, Lexington, VA 24450.

Approved by the Board of Trustees on January 26, 2022.