Conclave Frequently Asked Questions

Below are Frequently Asked Questions (FAQ) about the 2019 Conclave.  Please feel free to contact the ODK National Headquarters ([email protected]) if you do not see an answer to your question.  As we get more, we will post the question and the answer.

GENERAL INFORMATION

What is a conclave?

A conclave is a gathering of the members of the circles for the expressed purpose of governance.  In this case, the 2019 O∆K Conclave is to consider and vote on changes to the governing and legal structure of the national organization.

What is being decided?

The delegates will consider new articles of incorporation for the organization and new national bylaws. See the information under the Conclave/Governance tab.

ATTENDANCE

Who can attend?

By our current bylaws, the conclave is open to all O∆K members; however, only one delegate from each circle will be permitted to vote.  O∆K will only cover the registration, lodging, and meal cost for the delegate.  Circles will need to cover transportation and other expenses for the delegate. Because of the nature of the conclave,  OΔK is only covering the meal, lodging, and materials for the official delegate.  We have made provisions that another individual may attend with the official delegate but the circle or individual will have to cover all the hotel, meals, and travel expenses.  We estimate the hotel and meals to be $300.

How is the delegate chosen?

Each circle must select their delegate through an open process such as a nomination or election.

How will the delegate register?

Once the delelgate is selected by the circle, a circle advisor will submit the Delegate Nomnation Form before February 22, 2019.  Within 24 hours, the nominated delegate will receive instructions and a password protected link to register.

What if we need to change our delegate?

As long as a delegate is officially registered by the deadline (February 27, 2019), a circle may make a substitution until Friday, March 22, 2019.  After March 22, no substitutions will be permitted.

FINANCES

What costs for attending are being covered by the national organization?

Omicron Delta Kappa will cover all hotel, meal, and material expenses for the conclave.  The circle or conclave delegate is required to cover all travel expenses to and from Charlotte (airline and ground transportation).

 

 

This FAQ page is updated regularly. If you have a question, please send it to [email protected].  If we receive similar questions, we will add these questions to the FAQ.